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SALFORD VAN HIRE LIMITED (the Lessor) CONDITIONS OF AGREEMENT WITH HIRER 1. INTERPRETATION The conditions means these terms and conditions and those set out on the first page. If this agreement is signed by a sub-bailee then he undertakes to comply with and be bound by the terms and conditions regardless of the lack of contractual nexus. GENERAL 2. HIRE OF VEHICLE 2.1. The Lessor rents to the Hirer from the date and time specified on the first page until the expiration of the agreed rental period and the Hirer takes on rental of the motor vehicle described overleaf and any substitute vehicle the Lessor may provide (“the Vehicle”) subject to the conditions. The Lessor may elect if a vehicle is not returned on the expiration of the agreed rental period demand the return of the Vehicle. Alternatively it may treat the hire as being extended upon the terms hereof. Continued use of the vehicle by the Hirer or any sub-bailee of the Hirer shall give rise to the continuing force and effect of these terms without prejudice to the Lessors’s right to claim wrongful retention of their vehicle. No vehicle is to be taken off the mainland. All rates quoted are based on vehicles up to 3.5 tonne gvw including cars not exceeding 1000 miles per week, 1500 miles maximum allowed, excess mileage will be charged at 20p per mile up to 2000 miles, thereafter 40p per mile. Vehicles above 3.5 tonne DVSA drivers’ hours and tachograph rules apply for vehicles used for the carriage of goods. 3. PAYMENT The Hirer shall pay the Lessor on demand:– a) rental and other charges at the rates specified in the conditions in the absence of a specific rate the Lessor’s displayed rates at its collection depots shall be applied to the vehicle. You are responsible for all charges, even if you have asked someone else to be responsible for them. b) any charges arising from Customs and Excise seizing the vehicle, together with loss-of-income charge while we cannot rent out the vehicle, if and when we demand this payment. c) payment is to be made at the Lessor’s place of business upon signing the hire agreement and collection of the vehicle unless credit is agreed and in that event 21 days after the vehicle is taken and 21 days thereafter on a continuing basis whether or not the Hirer has received an invoice from the Lessor. Credit facilities may be withdrawn at the discretion of the Lessor. The date of payment is an essential condition of all credit agreements. Queries or disputes relating to invoices or statements must be notified to the Lessor within seven days. Failure to pay shall be a breach of contract. The Hirer is not entitled to set-off any sums as a consequence of any complaint in the performance of this agreement by the Lessor nor any counterclaim arising from the Hirer’s possession of the vehicle. The Hirer has no right to retain the vehicle after the agreement has been terminated by way of exercise of a purported lien or retention to compensate the Hirer for any alleged breaches of this agreement by the Lessor. d) the Lessor’s costs of and in connection with the cleansing and/or repairing of any damage to the vehicle or its parts and engineers’ fees, towing and recovery charges and any costs incurred as a result of or in connection with any breach of this Agreement on the part of the Hirer, PROVIDED ALWAYS that if the vehicle is used and driven strictly in accordance with the conditions and if the Hirer complies with all the conditions, the Hirer’s liability for such damage shall not exceed any accidental damage excess shown on page 1; This does not apply to tyre damage (fair wear excepted for which the Hirer shall be liable in full); e) any value added tax or local or other taxes payable in respect of any of the above; f) The Lessor does not design, manufacture, advertise, assemble nor sell motor vehicles. The Lessor places the same reliance on the designer, manufacturer and assemblers of motor vehicles as any other purchaser; g) the Hirer undertakes to investigate the reliability characteristics of the vehicle which are concomitant to factors of its price and the reputation of the manufacturers with specific regard to the model in question; h) the Hirer acknowledges that the Lessor is under the same position as any other purchaser of vehicles and cannot be held responsible for deficiencies in design, manufacture or assembly of the vehicles; i) the Lessors obligations are acknowledged by the Hirer as to relate solely to the maintenance of the vehicle in accordance with the Motor Vehicles Constructions and Use Regulations and do not extend to a warranty as to the condition of the vehicle as purchased nor to their reliability. j) All charges, including legal and administrative costs for any road-traffic offence or parking (local authority or private), congestion or toll charges, or any other offence or charges involving the rental vehicle, including costs from the vehicle being clamped, seized or towed away. You are responsible for paying the appropriate authority or company for any charges and costs if and when they ask us for these payments. You will also be responsible for paying our reasonable administration charges for dealing with these matters. However, where it is not reasonably practicable to transfer liability for any such fine or charge, we may use our discretion to settle the fine or charge with the appropriate authority and re-charge you such amount together with our reasonable administration costs.Should you wish to appeal, contest or dispute any such fine or charge we shall pass all relevant information to you and you must liaise directly with the appropriate authority or company to obtain a refund, where possible. These charges are not subject to the Lessors standard credit terms. All related offences and any cost to the lessor are payable immediately. Interest will be added every day to any amount you do not pay us on time, at the rate of 4% a year above the base lending rate as published by Barclays Bank. k) All charges for any call out for a customer induced fault (e.g. losing the key to a vehicle, filling with incorrect fuel, etc.) could lead to extra charges being applied to the rental agreement. These charges may arise after the rental period due to the invoice to the Lessor waiting for full charging details. 4. HIRE OF THE VEHICLE a) The Hirer agrees that he has had an opportunity to visually inspect the interior and exterior of the vehicle to record any minor damage to the bodywork, tyres, glass, upholstery in the passenger/cockpit area and the vehicles boot (if any) and has recorded all such damage on the pictorial and written vehicle check sheet and will return the vehicle in the condition so recorded. b) The Hirer shall not part with possession of the vehicle, and will return it to the Lessor in the same condition as it was received from the lessor. The vehicle is to be returned to the place of rental on the expiration of the agreed rental period (or sooner if demanded by the Lessor at any time after any breach by the Hirer of any of the conditions). The Hirer undertakes that the vehicle shall only be loaded in accordance with the manufacturer’s chassis plate and with the tyres correctly inflated and that the vehicle is kept in a condition which is strictly in accordance with the Motor Vehicles (Constructions and Use) Statute and Regulations (and any amendments thereto). Further that the vehicle will be used solely in accordance with the tolerances in the manufacturers handbook. c) The Hirer shall be responsible for all routine and daily maintenance inspections and safety checks in respect of the vehicle including but not limited to fuel levels, radiator coolant levels, battery acid levels, tyre condition and pressures, wheel nuts, brakes, steering, suspension, windscreen wipers fluid level, lights, indicators. All top up levels, punctures and replacements bulbs/lights are the responsibility of the Hirer. Prior to use the Hirer will also check in freezing conditions for freezing of fuel, airlines, lubricants, coolants and cleansing fluids. d) The Hirer shall report to the Lessor telephonically immediately and in writing thereafter without delay any fault requiring repair developing in the vehicle and shall not in the case of any damage or fault which makes the vehicle unroadworthy or liable to sustain damage or cause danger to any person or property, use the vehicle until such damage or fault has been repaired or corrected. If the vehicle is disabled, the Hirer shall, unless otherwise required by the Lessor, arrange for its protection and removal to the nearest suitable repairers. Authorization shall be obtained from the Lessor in writing prior to the commencement of any repair. It is the Hirer’s responsibly to submit the vehicle to the Lessor or its appointed agent for servicing of the vehicle in accordance with the vehicle manufacturers recommendations failure to submit then the Hirer shall be responsible for any additional cost of maintenance as a result of the delay. Vehicles used that require an Operator Licence should be submitted to the Lessor or its appointed agent in accordance to the Hirers Operators Licence requirements this is the sole responsibility of the Hirer. f) Any breakdown, accident, injury, loss or damage involving the vehicle shall be reported to the Lessor by telephone at the earliest possible opportunity and thereafter in writing with full details as soon as possible and every communication received by the Hirer and relating to any such occurrence shall be sent to the Lessor immediately and the Hirer shall comply with directions given by the lessor or his agents in respect of delivery or collection of the vehicle for the purpose of repair. g) Breakdown caused by frost, freezing, floods or any other severe inclement weather conditions, freezing fuel or air lines or other causes which are neither accidents against which the Lessor has insured for the benefit of the Hirer nor solely the result of the defective condition of the vehicle, and damage or deterioration consequent on such breakdown shall be the responsibility of the Hirer and the Hirer shall promptly notify the Lessor and at its own expense have the fault repaired or otherwise rectified by such suitably qualified and reputable repairer as the Lessor shall first have approved in writing. If the Hirer calls out the Lessor for any such cause it shall be entitled to charge the Hirer at commercial breakdown repair and recovery rates for the call out and any recovery or work, parts or materials. The Lessor shall be entitled to payment of the rental charges until the repairs are complete and the vehicle is returned to its premises or restored in a fully operative condition at its premises. h) The Hirer must return the vehicle during normal office hours to the Lessors depot in a clean and tidy condition having removed all property of the Hirer or any third party and any rubbish or litter and will pay to the Lessor all costs incurred by the Lessor (labour and materials supplied by the Lessor to be charged at reasonable commercial rate) in cleaning, and in disposing of any property left in the vehicle and authorises the Lessor to dispose of any such property and indemnified the Lessor against any liability to any third party in relation to any such property. You are responsible for removing your personal belongings, including data, from the vehicle at the end of the rental period, as we are not responsible for any items/data you leave in the vehicle. If you do leave items in the vehicle, we may agree to keep them for you to collect within a reasonable time. We may charge costs for storing the items. i) The Hirer must take care of the vehicle, any accessories and the keys or other locking device for the vehicle. You must always lock the vehicle when you are not using it and use any security device which is fitted or supplied with the vehicle. You must always remove the keys from the vehicle when unattended. You must let us know as soon as you become aware if the vehicle is stolen or involved in an accident. Failure to remove the keys will result in you breaking this agreement and liable to paying costs we incur. j) The vehicle you have hired may be fitted with a tracking device, and by signing this agreement you agree that we have your consent to record and use any data we collect. The tracking device will be used to ensure safe and compliant operation of the vehicle in line with terms of this agreement. If the vehicle is not returned on the agreed date, time and place we will use the data recorded on the device to recover our vehicle. k) All vehicles leave the Lessors’ premises with a full fuel tank. The vehicles must be returned to the same premises with a full fuel tank. The costs of refilling the fuel tanks shall be charged at the Lessors’ current rates to refill the tank. This charge shall be made whether or not the vehicle is delivered or collected by the Lessors’ drivers from the hirers’ premises. When collected by the Lessor the return fuel to the Lessors depot is chargeable to the Hirer. 5. PROHIBITED USES The vehicle shall not be used:- a) to leave the mainland without prior consent; b) for the carriage of passengers for hire or reward; c) to propel or tow any other vehicle or trailer; d) for racing, pace-making, trials, speed testing, competition rallies or driving tuition; e) to carry goods in a passenger vehicle; f) in any manner which shall constitute a breach of the Road Traffic Acts and in the Construction and Use Regulations made under them for the time being in force; g) any use which requires an operator’s licence or any other licence or permit unless the Hirer has first obtained such licence or permit. h) to carry any waste as defined by the Environmental Protection and Control of Pollution statutes. i) to carry any object or substance which, because of its condition or smell, may harm the vehicle or delay us in renting or selling the vehicle 6. RIGHTS AGAINST OTHER PERSONS The Hirer hereby assigns to the Lessor all rights against third parties. 7. DETERMINATION 7.1. a) Any adverse information concerning the financial status of the Hirer for which it appears that the Hirer may not be able to pay debts will entitle the Lessor to demand proper security by the provision of a Guarantee from a viable third party. If the Hirer is unable or refuses to give such security then the Lessor is entitled to demand all rental payments in cash or by means of payment cards previously used on the hire agreement until the end of the rental period. In the absence of either a cash guarantee or cash rental payments the Lessor shall be entitled to terminate this agreement and demand return of the vehicle. b) the presentation of Petition for Bankruptcy, Liquidation or Administration of the Hirer or the Hirer entering into a voluntary arrangement as envisaged by the terms of the Insolvency Act 1986. c) resume possession of the vehicle from any property of the Hirer and enter upon any property to which the Hirer has right of access and the Hirer hereby transfers to the Lessor all such rights of access to third party premises. d) if the Lessor resumes possession of the vehicle otherwise than by return thereof by the Hirer to the Lessor’s premises the Hirer will repay the Lessor its repair, cleaning and recovery costs, the costs of any petrol to refill the vehicle’s tank and indemnify it against any third party claim arising out of such resumption of possession e) If we the Lessor ends this agreement it will not affect our right to receive any amount you owe us under the conditions of this agreement. We can also claim reasonable costs from you if you do not meet the main conditions of this agreement. We can repossess the vehicle and charge you a reasonable amount for doing so. 7.2. a) The Lessor may determine the hiring without notice in the event of :- i) default in payment for 48 hours of any sum due from the Hirer to the Lessor hereunder; or ii) any failure by the Hirer to observe or perform any of the terms of this Agreement; or iii) the presentation of a petition for Bankruptcy, Liquidation or Administration of the Hirer. b) In the event of the hiring being determined for any reason, the Lessor may without notice:- i) resume possession of the vehicle; ii) remove the vehicle from any property and enter the property of the Hirer for such purpose; iii) determine all or any other hiring agreements in operation between the Lessor and the Hirer; iv) exercise a lien (hereby granted by the Hirer) in respect of any outstanding claims against the Hirer over any possessions of the Hirer in the vehicle upon resumption of possession by the Lessor, including a right (hereby granted by the Hirer) after the expiration of 30 days of the exercise of such lien to sell such possessions and apply the net proceeds of sale in reduction of any amount then due from the Hirer to the Lessor 8. TERMS AND EXTENSIONS OF HIRE 8.1. The provisions of this agreement shall (save as otherwise agreed) apply during any period by which the original period of hiring may be extended and thereafter until the return of the vehicle to the Lessor’s depot and a) if for any reason other than the default of the Lessor or its total loss, the vehicle shall not be returned to the Lessor at the determination of the hire, the rental (and all other charges if any) shall continue to be payable until the vehicle is recovered and restored to the condition it was in at the commencement of hire (normal and reasonable wear and tear excepted). In such instances the hire rate and other charges will after the end of the agreed hire period be charged at the standard tariff applicable at the material time if that tariff is higher than the rate specified in these conditions. Any part of a day shall be charged as a day and payments shall fall due daily on the day following the day or part day in respect of which they accrued, or in respect of the day of return of the vehicle on that day; b) in the event of the loss of the vehicle or its damage beyond economic repair, the period of hire shall be deemed to end when the value of the vehicle (calculated without regard to accidental or other loss or damage, save fair wear) is paid to the Lessor 9. OTHER GENERAL MATTERS a) Authority to Amend. No employee of the Lessor, other than any director recorded as a director at Companies House, has authority to alter these terms and conditions; any purported addition to or alteration shall be of no effect unless signed by a director of the Lessor; b) Forbearance. No forbearance or indulgence given to the Hirer shall have effect so as to curtail any rights or remedies available to the Lessor c) Notices. Notices shall be in writing and shall be deemed to be given upon delivery if by hand or 24 hours after posting if by first class post. Notices to the Hirer may be delivered or sent to his address as stated on the face of this Agreement or to any business or private address of his. If you do not keep to the conditions of our agreement, we can ask you to bring back the vehicle before the date and time we have agreed. To do this we will give you written notice in person or send it to an address you have given on our rental agreement, including an email address, or via a text message to your mobile phone, if provided. Once we have given you the notice in person, you will no longer have our permission to have the vehicle. If we send you the notice by email or SMS, you will no longer have our permission to have the vehicle. If we send you notice via 1st class post,2 working days after we have posted it you will no longer have our permission to have the vehicle. We may then take back our vehicle. If we believe you have given us false information which was material to the decision to rent the vehicle to you, we may take the vehicle back without giving you any notice. You will be required to arrange collection of the vehicle in these instances. d) Severability. In the event of one of these terms or part thereof being unenforceable then the balance of the term or terms shall be severed from the unenforceable part and shall continue to have full force and effect. 10. LIMITATION OF LESSOR’S LIABILITY a) The Lessor confirms that upon collection the vehicle is in compliance with the Motor Vehicles Construction and Use Regulations and is suitable for the use for which it was designed by the manufacturer. The Lessor shall not be liable for any defects or mechanical failures which are not attributable to any breach of the Constructions and Use Regulation and shall not be liable for any indirect or consequential loss or damage and without prejudice to the generality of the foregoing any loss of profit, interruption in trade, delay in delivery or collection of goods in any circumstances. b) All bookings and advance arrangements for the provision of vehicles are subject to and conditional upon availability and the Lessor shall not incur any liability if it is unable to honour such a booking arrangement. INSURANCE PROVISIONS 11. PROHIBITED DRIVERS; LIMITATION ON USE The Vehicle shall not be driven:– a) by any of the following:– i) who has not been approved by the Lessor as a named driver; or ii) who has not produced to the Lessor satisfactory evidence of identity and abode or has produced false or misleading evidence of either of those; or iii) who has ever been convicted of or received notice of intended prosecution for any motoring offences during the three years preceding the date of driving, which are not acceptable to the Lessor’s insurers; b) By any person not holding a valid current full driving licence. c) In accordance with the Disability Discrimination Act the vehicle shall not be driven by any person who has a notifiable condition which has not been disclosed to the DVLC or where the condition has been disclosed but the DVLC have yet to make a decision under the provisions of that Act Concerning restrictions (if any) upon the driving licence. 12. INSURANCE COVER a) The Hirer and any eligible driver approved by the Lessor shall participate as insured persons under the Lessor’s comprehensive motor vehicle insurance policy, subject to the terms and conditions of and exceptions from the policy, and subject to the due performance by the Hirer, and any driver so approved, of the conditions. A copy of the insurance guidelines is available for inspection by the Hirer prior to the signature of this Agreement. If the Lessor’s insurer shall avoid the policy or refuse or reduce the amount of any payment on the grounds of any act or default of the Hirer or any person using, in, on or near the vehicle by or under or with his authority then the Hirer will make good and indemnify the Lessor in respect of all losses; b) The insurance cover is not available for any person who has been refused motor insurance or had their policy cancelled or made the subject, as a result of claims experience, of special terms being imposed. c) The insurance provisions shall not apply if at the time of the claim there is any other existing insurance covering the same injury, loss or damage. 13. EXCLUSIONS FROM INSURANCE COVER 13.1 Whether or not the collision damage or waiver fee has been paid the Hirer shall also pay for; a) any damage to the windows, glass and plastic light fittings, rubber seals, trims to windows, doors and access points to the vehicle and any tyre damage (fair wear excepted); b) all loss or damage which is outside or exceeds the scope of the cover provided under the Lessors comprehensive motor vehicle insurance policy or which arises when or as a result of the vehicle being used other than in accordance with the terms on which such cover is provided; c) The comprehensive insurance of the Lessor’s and the Lessor’s liability shall not extend to :– i) loss of or damage to any property left, stored in or on or transported in or on the vehicle at any time by the Hirer or any other person; ii) any loss of profit or any consequential or indirect loss; iii) mechanical or electrical breakdown or damage to tyres, by application of brakes or by punctures, cuts or bursts, of excessive wear due to the utilisation of the vehicle on damaged or tarmacked surfaces; iv) loss of use v) loss of or damage to accessories, parts or components, by theft or attempted theft, unless the vehicle is stolen at the same time; vi) damage to the vehicle by frost, flood or freezing, or electrical breakdown. vii) if the vehicle is being driven or used so as to be in breach of any exception, limitation or condition to, on or of the Lessor’s police of insurance which has been communicated to the Hirer or his agent, or in breach of any term of this agreement, then if in consequence of the act or omission constituting that the breach of the lessor’s insurers decline to accept liability; viii) in respect of damage to:– a) property belonging to or held in trust by or in the custody or control of the Hirer or insured person on which behalf payment is claimed; b) property being conveyed by the vehicle; or c) any bridge, viaduct or weighbridge or to any road or anything beneath, by vibration or by the weight of the vehicle or of the load carried by the vehicle; d) death of or bodily injury sustained by a person in the employment of anyone indemnified by this policy arising out of and in the course of such employment other than to comply with the provision of the Third E.E.C.Motor Insurance Directive (90/232/EEC) or any directive or regulation of mandatory effect from time to time replacing, amending or supplementing it; e) if the insured person on which behalf payment is claimed is entitled to claim payment or indemnify under any other policy; f) accident, injury, loss or damage occurring elsewhere than in England, Scotland and Wales; g) any accident, injury, loss or damage occurring if, to the knowledge the Hirer, the vehicle is at the time of the accident being driven or used otherwise than in accordance with the terms of the certificate; h) any liability which attaches by virtue of an agreement but which would not have attached in the absence of such agreement; i) loss or destruction of or damage to any property whatsoever or any loss or expense whatsoever resulting or arising therefrom or any consequential loss; j) any legal liability of whatsoever nature directly or indirectly caused by or contributed to by or arising from: i) ionising, radiations or contamination by radioactivity from an irradiated nuclear fuel or from any nuclear waste or from the combustion of nuclear fuel; or ii) the radioactive, toxic, explosive or other hazardous properties of any explosive nuclear assembly or nuclear component thereof; k) any consequence of; i) war, invasion, act of foreign enemy/or domestic hostilities, (whether war be declared or not), civil war, rebellion, revolution, insurrection or military or usurped power, except so far as is necessary to meet the requirements of the Road Traffic Acts; ii) any accident, injury, loss or damage (except to third parties) arising during or in consequence of earthquake or riot or civil commotion; l) loss, destruction or damage (except to third parties) directly occasioned by pressure waves caused by aircraft and other aerial devices travelling at sonic or supersonic speeds m) for the purpose of exclusion of liability (but not so as to extend any cover) any reference to a vehicle shall include any trailer towed by it or attached to it. 14. IF INSURERS WITHHOLD PAYMENT In the event of any breach by the Hirer of any provision of this agreement whereby the Lessor is prevented from recovering, under its said policy of insurance, the full value of the vehicle, the Hirer indemnified the Lessor against any loss under the said policy, against all third party claims and until payment of the repair costs or written off value of the Vehicle to the Lessor, against the Lessor’s loss of use of the vehicle which shall be assessed according to the hire charge. 15. ACCIDENTS: INSURANCE PROCEDURE 15.1 In respect of any accident, injury, loss or damage involving the vehicle: a) no admission of liability or offer or promise of payment, whether expressed or implied, shall be made by the Hirer or anyone on the Hirer’s behalf, without the written consent of the Lessor, whose insurers shall be entitled at their own discretion to take over and conduct in the name of any person insured under the said policy, the defence or settlement of any claim or to prosecute (so long as the Lessor or its insurer has a legitimate interest in the outcome) in the name of any such person for its own behalf any claim for indemnity or damages or otherwise; b) the Hirer shall use his best endeavours to procure that the names and addresses of parties involved in any accident and/or witnesses thereto are obtained, that the police are notified in accordance with any legal requirement, that the Lessor is notified by telephone (even in the case of slight damage) and that as soon as possible afterward a detailed report in writing on the Lessor’s standard claim form, providing all the particulars required and including a plan of the scene of the accident, is furnished to the Lessor and that writ or summons is forwarded to the Lessor without delay. Should the vehicle be stolen the theft must be immediately reported to the Police and the keys returned to us with the Police Station details and Crime Number. c) Should it be considered damage to the rental vehicle to be caused by your gross negligence, serious carelessness, or deliberate misuse, then we reserve the right to re-charge the full cost of repairs regardless of the insurance cover that has been taken out, e.g. driving the vehicle illegally or driving through a flood or driven by unauthorised drivers. 16. HIRER TO INSURE a) Insure. The Hirer will, throughout the whole of the period of this Agreement and thereafter until the vehicle is returned to the Lessor’s premises, insure the vehicle under a policy covering all risks normally covered by a comprehensive policy of insurance in the full insurable value of the vehicle and all its parts and accessories. The Hirer warrants that satisfactory insurance cover will be in operation at the commencement of hire and will remain in force until the expiration of the hire period and safe return of the vehicle to the Lessor. It is the Hirer’s responsibility to ensure all vehicles supplied by us are entered on to the Motor Insurance Database. If we receive any notices or penalties relating to the vehicle being uninsured then we will ask you to pay our reasonable costs for dealing with them. b) Keep In Force. The Hirer will ensure that the premiums are promptly paid and that the vehicle is operated in accordance with the terms and conditions of the policy and shall do or omit nothing whereby the policy may be rendered void or voidable or the insurers may become entitled to refuse or limit payment. c) Produce the Policy. The Hirer will:- i) within 24 hours of this Agreement if not already done; and ii) thereafter on the expiry of any previous certificate; and iii) whenever required by the Lessor within 48 hours of such request; produce to the Lessor at its office the current certificate of insurance under which the vehicle is insured for inspection, copying and return, and shall within 48 hours of the Lessor giving notice that it so requires, produce the policy of insurance d) Endorse the Lessor’s Interest. The Hirer shall forthwith have endorsed on the policy of insurance the interest of the Lessor e) Not Vary Terms. No alteration of any term or condition of the said policy shall be made without the approval in writing of the Lessor first obtained f) Notify Matters Affecting Cover. The Hirer shall notify to its insurers and the Lessor forthwith the happening of anything which may adversely affect the Hirer’s cover under the said policy. In the event of the termination or non-renewal of such cover for any reason or of such insurers seeking to avoid or limit their liability under the said policy, the Hirer shall notify the Lessor in writing forthwith and shall not drive the vehicle whilst it is not covered by a policy of insurance. g) In the case of termination or non-renewal of the cover the Hirer shall identify the whereabouts of the vehicle by telephone immediately and confirm it in writing and shall not operate the vehicle and shall make it immediately available for return/collection by the Lessor; h) The Hirer hereby assigns to the Lessor the benefit of insurance claims and gives the Lessor an irrevocable authority to seek payment as owner of the vehicle directly from the insured. i) The Hirer undertakes to insure the vehicle from the time and date that the vehicle is dispatched from the Lessor’s depot until it is physically returned back into the possession of the Lessor whether by collection or delivery to the Lessor’s premises. No communication from the Hirer terminating the agreement shall release the Hirer from its obligations to continue to insure the vehicle until it is in the de facto possession of the Lessor. j) Interruption of Cover. In the case of termination or non-renewal of cover, the Hirer shall store the vehicle in a safe and secure place and shall not operate the vehicle until new cover in accordance with these terms is in force. 17. DAMAGE AND INSURANCE CLAIMS a) In the event of damage the Hirer must return the vehicle to the Lessor repaired and restored to the satisfaction of the Lessor. In the event of loss of the vehicle or its damage beyond economic repair (commonly referred to as written off), the period of hire shall be deemed to end when the full value of the vehicle and all its parts and accessories (calculated without regard to accident or other loss or damage save fair wear) is paid to the Lessor. b) Any monies received by the Hirer and any policy of insurance relating to loss of or damage to the vehicle, shall be payable forthwith to the Lessor and until payment held by the Hirer as trustee for the Lessor and in no case shall the Hirer have any right to retain such monies or any part by way of set-off or counterclaim against the Lessor c) If the Lessor consents to insurances subject to any excess such consent shall be deemed to be on condition that in the event of any loss or damage the amount of such excess will be paid by the Hirer. d) The Hirer will take and provide to the Lessor copies of all reports, estimates, accounts, statements, claims correspondence and memoranda and all other documents of any kind coming into the possession or under the control of the Hirer and relating to any accident or to any loss, damage or repair or any insurance claim involving the vehicle or any court proceedings involving the vehicle or its use. 18. DATA PROTECTION By entering in to this rental agreement you agree that we can process and store your personal information in connection with this agreement including data collected from the vehicle. We may use your information to analyse statistics, for market research, credit control and to protect our assets. You agree that if you break the terms of this agreement we can pass your personal information to credit-reference agencies, debt collectors, the police, local authorities, councils, private parking companies or any other relevant organisation. We can also give this information to the (BVRLA) British Vehicle Rental Leasing Association, which can share your personal information with its members to prevent crime and protect their assets, as allowed under the Data Protection Act. If we receive a notification from the Police, local authority or private parking company that a penalty, parking charge notice or any other offence has been committed whilst the vehicle was on hire to you we will, where possible, provide your details to the authority/company issuing the penalty, notice or offence. 19. EQUAL OPPORTUNITIES STATEMENT Salford Van Hire have adopted an equal opportunities policy and are committed to the equal treatment of all their employees and clients regardless of race, colour, nationality, ethnic or national origin, marital status, sex, religion or disability. November 2023